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Rules & Regulations

The management authority of managing the Purvanchal Hostel has authorized the Chief Warden to manage the affairs of the hostels. The Chief Warden is assisted by a team of Wardens and all of them are normally residents of the hostels. Maintenance of hostels and mess facilities is managed by the Chief Warden with the help of supervisory staff. 
Admissions
  1. Application for admission to the Hostel must be submitted to the Chief Warden.

  2. The right of Admission to the Hostel is reserved. Admission to the Hostel will not be made as a matter of routine and it will be at the First Come- First Get basis.

  3. The allotment of rooms to the applicants will be made by the Chief Warden / Warden. The hostellers are not permitted to change their rooms once occupied without the written approval from the Warden.

  4. Students with chronic medical problems will not be admitted to the Hostel. By chance, if any student with chronic medical problem gets admitted to the Hostel, he will be asked to vacate the room immediately, when it is brought to the notice of Chief Warden to enable the student to have proper medical care by the parent / guardian.

General Procedures
  1. The hostel rooms are subject to inspection by the Hostel authorities to make sure that they are kept neat and tidy and no unauthorized items like liquor, drugs, lethal weapons etc., are kept in the room.

  2. The hostellers themselves are personally responsible to safeguard their belongings. They are not to keep large amounts of cash or valuables like gold ring, costly wristwatch etc., in their rooms. They should also take care of their purse, calculators, cell phones, computers and books. In case of theft or loss of any items it will not normally be possible to carry out any investigation. The hostellers are advised to keep their rooms, boxes, suitcases, cupboards, etc., securely locked with good quality locks.

  3. All movements from and to the hostels should be recorded in the movement register kept at the reception of the hostel and should be properly signed. No hosteller is permitted to stay out of the hostel beyond 10:00 pm.,

  4. The security guard has instructions to lock the gate after the stipulated timings as mentioned above. If they have any local relatives with whom they intend to stay during weekends, or if they have any local relatives who would like to visit them in the hostel, the names and addresses of such local relatives, duly authenticated by the parents/ guardians, should be furnished along with the application.

  5. The hostellers are generally discouraged from going out of the hostel during weekends and holidays. However, in extraordinary circumstances, if they want to leave the hostel, written permission has to be obtained from the Warden. Whenever they leave the hostel for vacations they have to inform the Warden in writing about their travel plan. In addition they have to "Check out" and "Check in" in the movement register kept at the reception.

  6. At the time of starting of the classes, no student should lock any room other than the officially allotted room.

  7. The hostellers are not allowed to keep, musical instruments, cassette record players, computers, TV's, electric irons or any electrical equipment without written permission of the Chief Warden. Unauthorized possession will lead to confiscation of the goods.

Guests

Parents are not permitted to stay with the students in the small room. If the parents wish to stay, then the student / parent may approach the Chief Warden for getting accommodation in Parents room, subject to availability of, the room will be provided on a nominal rent.

However, Parents of the students, who are staying in large rooms, can stay with their wards for the 7 days in a row and maximum 10 days in a month.  More than 10 free staying days (For Parents) in a single month can be allowed only if their wards are extremely unwell.

Food for parents is not free; the charges will be Rs 150 per person per day.


Hostel Discipline
  1. Strict silence should be observed round the clock in the hostel.

  2. Perfect silence is to be maintained in the hostel premises including rooms, bathrooms, dining halls, corridors, common areas etc., Every student of the hostel should have the civic responsibility that he should not be a cause of nuisance, annoyance or disturbance to others.

  3. All hostellers have to be present in their respective rooms and keep open the rooms between 10:15 pm &11:30 pm every day to enable the Wardens / Block Supervisors to take the attendance.

  4. The hostellers are not to enter into any unnecessary conversation, discussions, (Related to Caste, Community, Races or Political) quarrel or altercation with the fellow students or hostel staff. If anyone has any complaint against any employee of the hostel, a written complaint against the person is to be lodged with the Warden. Use of abusive, vulgar and unparliamentarily language against the hostel/mess staff is strictly forbidden.

  5. The hostellers shall not waste food, electricity & water. Wastage of food is a national loss. If anyone is found indulging in such wastage, he will be asked to vacate the hostel, since wastage causes unnecessary and unavoidable expenditure to others.

  6. Smoking is prohibited in the hostel buildings. Gambling in any form such as playing cards (even without money at stake), consumption of alcohol, use of drugs and narcotics and even possession of such things are prohibited. Anyone found indulging in the use of such things will not only be asked to vacate the hostel.

  7. Possession of any lethal weapons or any instrument / contrivance, which is likely to cause physical harm to others, is strictly prohibited.

  8. If any hosteller is found indulging in any form of instigation / intimidation / threat to any other hostellers he will be asked to vacate the hostel forthwith. In this regard, the decision of the management is final and binding on the individual's concerned.

  9. Birthday parties can only be celebrated in Dining hall only. Before celebrating any birthday party a written permission will be taken from the Warden. In any circumstances loud music will not be allowed to play inside the hostel premises.

  10. Collection of donation for any purpose (Religious / otherwise) is also strictly prohibited.

  11. Students are not allowed to play skating rollers and other outdoor games inside the hostel to prevent breakages and accidents. Sliding along the hand rails/rest of stairs and fast running/ climbing down should be totally avoided to prevent accidents.

  12. When leaving the rooms for attending classes or for vacation, etc., fans, electrical gadgets, lights etc., should be switched off. Glass windows are to be closed securely.

  13. Walking along staircases should be silent, gentle without creating nuisance / noise to fellow hostellers.
  1. Hostellers coming to the Hostel after the gate closing hours without prior permission or without valid reason would be fined. Regular late comers will not be allowed to stay in the hostel.

  2. Clock alarms should be switched off, when not in use. There have been instances when students have set the alarm and gone on long leave, and some of them ringing for hours and spoiling the peace of fellow hostellers.

  3. Water should be carefully used and not wasted.

  4. Wrong entry, improper / lack of entry in exit register, signing on behalf of another person, tampering with the entries, proxy attendance and misguidance of any nature are punishable. In case of any quarrel between or among roommates it should be reported to the Warden for appropriate action.

  5. Students coming late regularly will be expelled from the Hostel. Such students shall not be readmitted under any circumstances.

  6. Violation of any of these rules would result in punitive action and serious violations would be referred to the management. The decision of the Management would however be final

Mess Timings and Rules
  1. All the students of the hostel should take their food in dining hall only.
     
  2. The meal timings are displayed at the entrance of the dining hall. These timings are to be strictly adhered to. It is not obligatory on the part of the kitchen/dining hall staff to serve the meals outside the prescribed timings.

  3. Dining hall furniture like chairs, tables, etc., and utensils like stainless steel tumblers, plates, spoons etc., are not to be taken out of the dining hall. If anyone is found taking these dining hall properties out, he will be suitably penalized. 

  4. The hostel kitchen is strictly "Out of Bounds" for the students. 

  5. Bringing food from mess to the sick persons in Hostels can be done, after getting the written permission from the Warden.

Damages and Recovery
  1. Rough handling of dining hall furniture, room furniture or any furniture / property or fittings of the hostel is strictly forbidden.

  2. The cost of damages will be recovered in the following manner:

    • If any individual or group is identified to have caused the damage, double the cost will be recovered from him/group.
    • If damage is done in anyone of the rooms and the person(s) is / are not identified than double the cost will be recovered from the room-mates collectively.
    • If a damage is done outside the rooms i.e., in common places like corridors, bathrooms, recreation halls, mess etc., and the person(s) is/ are not identified, then double the cost will be recovered, floor wise or block wise or on the whole, as the case may be. Repetition of damage to the hostel property results in expulsion from the hostel.

Health Care

  1. 24 hours First Aid Medical care is available in the hostel.

  2. Any hosteller, who is not well, should report to the Warden for appropriate action.

  3. A sick student should invariably be accompanied by Warden or  2 hostellers , while going to outside hospital.

  4. If the situation warrants, admission to an outside hospital as inpatient, the same is to be reported to the Chief Warden immediately.

  5. If any sick hosteller requires special diet, the individual should inform the mess supervisor through the warden concerned for making suitable provisions.

Other Facilities

  1. English/ Hindi newspapers and magazines are provided in hostel. Hostellers are requested to make best use of them.

  2. Common TV viewing rooms are provided and they are open upto 8:55 pm. (11 :25 pm on Saturday). That too for the guests only. Students are not allowed to watch T.V. .The above TV timings would be very strictly observed without exception what so ever. However, during study holidays and exam period TVs shall not be operated.

  3. A washer man collects the clothes for washing everyday in the hostel itself. The hostellers can avail this opportunity. 

  4. The hostellers have to collect their mails from the reception.

Payment of Hostel Dues

  1. Caution Deposit
    A sum fixed by the management will have to be paid towards Caution Deposit, which will be refunded. when the student vacates the hostel after deducting the dues, if any.

Establishment Charges
a. The amount once collected is not refundable on any account.
b. The Hostel accounting month for the mess charges will be from 1st of a month to 30th of the month.

Room Charges
There are two types of rooms in the hostel:-

  • Small Rooms:-  Small room will have one Voltas make split A.C., 1 Bed & Pillow , 1 Study table & chair , Book Shelf, 1 Almirah & one intercom connected phon

Rent for this type of Room is Rs. 12000/- per month.

  • Large rooms with balcony:- There will be a Voltas make Split A.C., Double Bed & Pillows, 2 Almirahs, 2 Study tables, 2 Book Shelves, one intercom connected phone.

Parents of the students, who are staying in large rooms, can stay with their wards for the 7 days in a row and maximum 10 days in a month.  More than 10 free staying days

Rent for this kind of Room is Rs. 14000/- Per month.

These charges include Staying, Food, Electricity & Room & Toilet Cleaning. Laundry charges will be paid extra by the hosteller itself. Please note washing clothes in the hostel is not allwed.

Food for parents is not free; the charges will be Rs 150 per person per day.


Ragging

Ragging in any form (making unpleasant noise, disorderly conduct, doing any act which causes or likely to cause physical or psychological harm or raise apprehension or fear of shame or an embarrassment to the new student, which include teasing, abusing, playing practical jokes on or causing hurt to such students or asking the new student to do any act or to perform such things which such student will not in the ordinary course willingly do) is strictly forbidden. If anyone is found guilty of ragging he will be expelled from the hostel.


Payment Policies

  • All Payments related to the hostel should be paid in the form of cash, Demand Draft & R.T.G.S.only, favouring "Purvanchal Hostel" payable at Kota, Rajasthan.
  • Refund of the Hostel Caution Deposit will be made only at the time of leaving hostel after clearing all the dues.
  • Before vacating the Hostel, the students are required to inform the Hostel/Mess authorities well in advance in writing to avoid Excess Billings.
  • Hostel fee should be deposited by 5th of every month. Penalty may be charged if fee is not deposited on time as per hostel policy.

COMPLAINTS AND SUGGESTIONS
    Any complaints, suggestions or enquiries are always welcome.